Privacy Policy

1. Who operates this service

VerifyDocManager is an early-stage document collection and approval service. For privacy questions or deletion requests, use our Contact Us form. The operator's formal legal name and postal contact details must be published before commercial launch.

2. Information we collect

When you register or use a workspace, we process your name, business and email details, credentials (stored as password hashes), email verification status, workspace membership, clients you add, document requests, uploaded files, review notes, notification events and audit events. We also process technical information needed to run the site, such as session cookies, logs and security checks.

Contact form messages are sent by email and are not stored as contact-message records in our application database. Early-access inquiries are stored in the application database, including the name, business, email, business type, estimated request volume and optional workflow description you submit. The form uses Google reCAPTCHA, which may process browser and device data under Google's policies.

3. Why we use it

We use information to provide accounts, request and review workflows, deliver notices, protect accounts, investigate abuse, respond to questions, evaluate pilot applications and improve the service. Early-access submissions are used to assess fit and contact applicants; applying does not create an account or authorize marketing newsletters.

4. Business documents and client data

The business workspace controls which client information it enters and what it asks clients to upload. A client portal link is a bearer link: anyone possessing it may access the relevant request. Keep links private and rotate them if exposed. Preview users should use dummy or non-sensitive test data; do not upload genuine IDs, financial records, payroll information or confidential customer documents until production controls and appropriate agreements are in place.

5. Storage and access

Documents are stored on a private Laravel storage disk, not intentionally served from a public web directory. Workspace access is limited by authentication and roles; client portal upload links do not require a client account. Hosting providers and email delivery providers may process data to provide the service. Hosting location, subprocessors, security controls and cross-border transfer arrangements require final verification before commercial launch.

6. Retention and deletion

Account, request and uploaded-file records may remain while the workspace is active; historical uploaded versions count toward storage. The current retention reporting tool identifies older completed requests but does not delete them automatically. Early-access inquiries can be manually deleted by a platform administrator. Contact us to request correction or deletion; we will evaluate the request against any applicable legal, security and operational obligations. Backup copies may require separate removal cycles. A definitive retention schedule and automated deletion workflow are not yet available.

7. Security and limitations

We use TLS/HTTPS, private-file access controls, account permissions, upload validation and auditing, but no online service is risk-free. Malware scanning requires separately configured infrastructure and is not guaranteed to be enabled on preview hosting. Do not treat this preview as suitable for highly sensitive personal data.

8. Your choices

You may update profile information and request access, corrections or deletion through the contact form. You can choose not to submit an early-access inquiry. Essential session cookies are required for account access. We do not currently operate paid subscriptions or sell advertising based on workspace documents.

9. Changes

We may update this notice as the service develops. Material operational and commercial privacy details must be finalized and reviewed before accepting real customers.

Privacy question? Contact us →